Calendly + AI Voice Agents: Book By Phone
Let callers book Calendly appointments through natural phone conversations. Your AI checks availability and books instantly.
What is the Calendly Integration?
PicoCrate's Calendly integration connects your AI voice agent to your Calendly account. When callers want to book an appointment, the AI accesses your real-time Calendly availability, offers open slots, and books appointments directly—all through natural phone conversation. Callers get the same booking experience as your Calendly page, but by voice.
How the Calendly Integration Works
Voice-based booking with Calendly
Connect Calendly Account
OAuth connection to your Calendly account. Works with Free, Standard, Teams, and Enterprise plans.
Select Event Types
Choose which Calendly event types the AI can book. Different call scenarios can book different event types.
Configure Booking Flow
Customize how the AI offers availability, handles preferences, and collects booking information.
Real-Time Booking Active
The AI checks live availability and books appointments that appear instantly in Calendly.
Calendly Integration Features
Full scheduling power by phone
Real-Time Availability
AI checks your live Calendly availability before offering times to callers.
Multiple Event Types
Book different event types based on caller needs—consultations, demos, service calls.
Buffer Time Respected
Your Calendly buffer times and availability rules are fully respected.
Confirmation Emails
Calendly sends its standard confirmations to both you and the caller.
Rescheduling Support
Callers can reschedule existing Calendly appointments through the AI.
Team Scheduling
For Teams plans, book with specific team members based on availability.
Setup Steps
- 1Log in to your PicoCrate dashboard
- 2Navigate to Integrations > Calendly
- 3Click "Connect Calendly" and authenticate
- 4Select which event types the AI can book
- 5Configure booking conversation flow
- 6Set up confirmation and reminder preferences
- 7Test with a sample booking call
- 8You're live—callers can now book via phone
Other Integrations
Explore more ways to connect PicoCrate with your tools
Calendly Integration FAQs
Common questions about connecting PicoCrate to Calendly
Yes, our integration works with Calendly Free for basic single-event-type booking. Multiple event types and team scheduling require Calendly Premium plans.
Yes, the AI can offer multiple event types and let callers choose, or automatically select based on their stated needs.
For Calendly Teams, the AI can check availability across team members and book with whoever is available, or book with a specific person if requested.
Yes, Calendly sends its standard confirmation and reminder emails to both parties, just like online bookings.
Yes, callers can reschedule or cancel existing appointments by phone. The AI finds their booking and processes the change through Calendly.
If your Calendly is connected to Zoom, Google Meet, or other video tools, meeting links are generated automatically just like online bookings.
Ready to Enable Phone Booking?
See how AI voice agents can let callers book Calendly appointments by phone. Get a free demo today.