How a Florida Real Estate Team Tripled Lead Capture with AI
Coastal Properties Group never misses a lead and responds to inquiries in under 5 minutes, 24/7.
Client Overview
Coastal Properties Group is a boutique real estate team of 6 agents specializing in luxury waterfront properties in Fort Lauderdale and Boca Raton. The team handles 80-100 transactions annually with an average sale price of $850,000, but was losing leads to competitors with faster response times.
The Challenge: Slow Lead Response Losing Deals
In real estate, speed matters. Studies show leads contacted within 5 minutes are 100X more likely to qualify than those contacted after 30 minutes.
- Average lead response time was 2-4 hours during business hours, sometimes 24+ hours on weekends
- 60% of incoming calls went unanswered because agents were showing properties or in meetings
- After-hours leads (nights and weekends) generated 40% of inquiries but had a 12% conversion rate vs 35% for business hours
- Agents spent 10+ hours per week qualifying leads that weren't ready to transact
- Open house inquiry calls often went unanswered, losing hot leads to other agents
The Solution: AI-Powered Lead Qualification and Instant Response
PicoCrate deployed AI voice agents that answer every call instantly, qualify leads, and book showings directly into agents' calendars.
- AI answers all calls within 2 rings, 24/7/365, including nights and weekends
- Pre-qualifies leads by asking about timeline, budget, location preferences, and financing status
- Books property showings directly into agents' Google Calendars based on availability
- Sends instant lead notifications to agents via SMS with full qualification details
- Provides property information, neighborhood details, and pricing for active listings
- Collects contact information for automated email follow-up nurture sequences
The Results: 3X Lead Capture and $2.4M in Additional Sales
Coastal Properties Group transformed their lead response and saw immediate impact on conversions and revenue.
The ROI was instant. In our first month, we closed a $1.1M waterfront property from a lead that called at 9pm on a Saturday. Before PicoCrate, that call would have gone to voicemail and we'd have lost it. Now we never miss an opportunity.
Ready to Get Similar Results?
Join Coastal Properties Group and hundreds of other businesses using PicoCrate to capture every call, reduce no-shows, and grow revenue. Get started with a free demo today.
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